Join Our Team: HR & Operations Coordinator

• Coordinate recruiting activities, including job postings, applicant tracking, interview scheduling, and candidate communication.
  
  
• Support onboarding and ensure every new hire has a smooth and successful start.
  
  
• Maintain employee records, HR documentation, personnel files, and compliance-related paperwork.
  
  
• Track PTO requests, employee status changes, and other workforce updates.
  
  
• Assist with employee communications, training coordination, and organizational documentation.
  
  
• Support performance review administration and employee follow-up initiatives.
  
  
• Help maintain confidentiality and accuracy across all HR processes.
  
  

• Serve as a central point of support for employees, applicants, tenants, vendors, and internal teams.
  
  
• Manage incoming communications, mail processing, filing systems, and corporate office administration.
  
  
• Assist leadership with scheduling, documentation, project coordination, and operational follow-up.
  
  
• Keep critical records organized, accurate, and easily accessible.
  
  

• Monitor Asana daily to ensure projects, recurring tasks, and operational initiatives remain on track.
  
  
• Follow up with team members and vendors regarding deadlines and deliverables.
  
  
• Identify bottlenecks and escalate high-priority issues when necessary.
  
  
• Help maintain accurate task assignments, project templates, and workflow systems.
  
  

• Conduct recurring audits of HR files, operational records, vendor documentation, tenant files, and internal systems.
  
  
• Identify missing documentation, inconsistencies, and process gaps.
  
  
• Prepare audit reports and recommendations for leadership.
  
  
• Contribute to process improvements that enhance efficiency, accountability, and consistency.
  
  

• Maintain accurate tenant, property, and vendor records within company systems.
  
  
• Assist with lease processing, tenant documentation, move-ins, move-outs, and compliance requirements.
  
  
• Support vendor onboarding, insurance tracking, W-9 collection, and compliance monitoring.
  
  
• Help coordinate documentation related to home sales, leasing, and resident services.
  
  

• Process vendor and contractor invoices accurately and efficiently.
  
  
• Ensure proper coding, routing, and approval workflows.
  
  
• Track outstanding invoices, documentation, and approvals.
  
  
• Support financial accuracy through strong attention to detail and follow-through.
  
  

• Keep projects organized and moving forward.
  
  
• Ensure employee, tenant, vendor, and property records remain accurate and complete.
  
  
• Consistently follow up on outstanding tasks and deadlines.
  
  
• Identify issues before they become problems.
  
  
• Deliver exceptional support to employees, residents, vendors, and leadership.
  
  
• Maintain high standards of confidentiality, accuracy, and accountability.
  
  

• College degree preferred, but not required.
  
  
• Experience in human resources, administrative support, operations coordination, property management, project coordination, auditing, or a related field.
  
  
• Familiarity with Microsoft Office, Google Workspace, and office management systems.
  
  
• Experience with Rent Manager, Asana, or similar software is a plus.
  
  
• Strong organizational skills and exceptional attention to detail.
  
  
• Ability to manage multiple priorities in a fast-paced environment.
  
  
• Excellent communication and follow-up skills.
  
  
• Strong problem-solving abilities and an auditing mindset.
  
  
• Professional, dependable, proactive, and team-oriented.
  
  

• Valid driver's license.
  
  
• Ability to successfully pass a background check.
  
  

• Competitive compensation based on experience
  
  
• Paid Time Off and company holidays
  
  
• 401(k) retirement plan
  
  
• Professional development and ongoing training
  
  
• Supportive leadership and collaborative culture
  
  
• Opportunities for growth and advancement